Penmar Recreation Center
1341 Lake Street, Venice, CA 90291
Thursday, January 24, 2008 at 7:00 PM

1. Call to Order and Roll Call

2. Approval of the Agenda

3. Review & approval of any outstanding minutes None

4. Public Announcements and Comments on items not on the Agenda (15 minutes, no more than 2 minutes per person)

5. Old Business None

6. New Business: Key to below amendments = [deleted] added

A (5 min) Proposed REC recommendation to the Board. That it adopt the following amendment to the third paragraph of standing rule 7 – Administrative Committee – as follows:

• Any letter requests shall include a draft letter as well as the names and address of proposed recipients. [, and that letter shall be attached to the minutes and sent to the web site.] Proponents of the letter shall prepare a draft and email it to the President for review, edit and signature. The President shall return the approved version by email to the proponents with a copy to the Secretary for VNC records. Proponents of the letter shall then copy and send the approved letter.

B (5 min) Proposed REC recommendation to the Board. That it adopt the following amendment to the first paragraph of standing rule 12 – Grievances – as follows:

• The Chair of the Rules and Elections Committee (REC) has discretion to determine whether a grievance is actionable, subject to approval by the REC. Any grievance not alleging an adverse affect by a decision of the Board shall be deemed non-actionable [, denied by the Chair with prejudice, and] and the Chair shall recommend that the grievance be denied with prejudice. If this recommendation is approved by the REC, the grievance shall be forwarded to DONE without a hearing.

C (5 min) Proposed REC recommendation to the Board. That it adopt the following amendment to paragraph 2 of Article VII F – Land Use and Planning Committee – of the Bylaws:

• The Land Use and Planning Committee (LUPC) shall consist of [nine (9)] thirteen (13) Stakeholders including the elected Chair. No Board Officer may serve as a LUPC member with the exception of the Land Use and Planning Committee chair. [; EXCEPT that, for the term ending October 2007, the LUPC shall include two (2) additional members who are Board Officers as nominated by the Board of Officers. Eight (8)] Twelve (12) LUPC members shall be elected by the Board of Officers from a list of candidates who have formally communicated to the Board their desire to serve on the Land Use and Planning Committee. The Board shall, within thirty (30) days after beginning their term, hold a Board of Officers meeting for the election of LUPC members; EXCEPT that, for the term ending October 2009, the four (4) vacant positions shall be elected within thirty (30) days after the date that this amendment becomes effective. The [eight (8)] twelve (12) candidates with the highest vote totals shall be elected.

D (5 min) Proposed REC recommendation to the Board. That it adopt the following amendment to Article IX A 1 – Amendment by Board of Officers – of the Bylaws:

• Amendment of these Bylaws shall be in writing and shall follow one of the following two procedures: A1. Requires a two-thirds (2/3) majority vote of the full Board of Officers …

E (5 min) Proposed REC recommendation to the Board. That it adopt the following amendment to Article VI B 3 – Secretary – of the Bylaws:

• Responsible for producing accurate minutes of Stakeholder, Board of Officers and Administrative Committee meetings and for submitting the minutes for public posting no later than seven (7) days after the meeting at which they are approved.

F (5 min) Proposed REC recommendation to the Board. That it adopt the following amendment to Article VII B – Neighborhood Committee – of the Bylaws:

• The Neighborhood Committee shall be considered established for all purposes upon election of seven (7) of the nine (9) neighborhood candidates. Other neighborhoods and/or Stakeholders representing other neighborhoods or neighborhood interests may then be added at the discretion of the Neighborhood Committee. The committee shall promote greater awareness of available City resources and services and act as a conduit between the Board and Venice neighborhoods, assisting in community outreach and bringing neighborhood issues to the attention of the Board.

7. Announcements & Public Comment on items not on the Agenda (15 minutes, no more than 2 minutes per person)

8. Adjourn (approx 9:00PM)

Supporting Documents

• AGENDA

Location(s)