WEBVTT

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Everyone.

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bye.

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Because I love summer.

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vacation.

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jim murez: can tell you what the temperature is on here, it was hot yesterday wasn't it.

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jim murez: Okay.

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jim murez: zoom user I wonder who you are he raised your hand.

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jim murez: promote two panelists who are you zoom user.

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jim murez: zoom user what's your name unmute yourself.

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jim murez: zoom user, you need to unmute.

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Keith: Keith Harrison.

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jim murez: Go okay Keith.

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Keith: yeah I don't know why keeps going.

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jim murez: let's see if I can change that way when you, you have to.

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jim murez: You have you have to set your default differently.

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Keith: I tried doing that, before and I, you know my name comes out okay.

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Keith: And I go to another meeting and it just goes here.

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jim murez: So you probably have to go into your default setting someplace.

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jim murez: i'm not sure where that's done but someplace in your profile.

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Keith: Okay.

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jim murez: it's probably a checkbox that says use your.

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jim murez: profile name or something I don't know you're not doing it from a telephone, are you.

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jim murez: yeah Oh, you are from a telephone I don't think it will remember it from a telephone.

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Keith: But i've used it before i've used this phone, more often than a computer.

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jim murez: Oh well, then I don't know.

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jim murez: news to me.

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Keith: Probably some new new improvement.

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jim murez: yep.

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jim murez: Nothing stays the same.

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jim murez: yep that's what was his name Leonard McCoy.

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jim murez: star trek.

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yep.

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jim murez: engineers are always changing things all right, I see Jay is yours, let me promote him, he is our.

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jim murez: Our host of this meeting.

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jim murez: Her chair, I should say.

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jim murez: Areas chair on but muted.

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jay handal: Good afternoon, everybody.

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Good afternoon.

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jay handal: And it's six o'clock.

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jim murez: yeah we don't have anywhere near a quorum.

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jim murez: You and I are the only ones here so far.

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jay handal: cool I get meetings done much faster that way.

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jim murez: yeah.

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jim murez: It may not be legal but I get them all done.

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jim murez: yeah he's a German before they start.

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jay handal: We need to morph a quorum.

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jay handal: Right.

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jim murez: I don't know how many people are on the committee.

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jay handal: 566 on the committee so quorum would be for.

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Correct.

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jay handal: I do know that i've been will be here.

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jay handal: I spoke to him earlier.

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jim murez: Is def adela Member.

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jay handal: daffodil as a member seem as a Member and Helens a member.

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jim murez: And I.

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jim murez: don't believe daffodil will be here she and I were communicating.

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jim murez: Monday and she's on the east coast, taking care of some business.

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jay handal: Okay.

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jay handal: I know Sema was also on the east coast, for a while.

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jim murez: yeah i'm not sure about her.

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jim murez: This is vacation season.

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jay handal: yeah I think Sema had a.

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jay handal: friend or someone would passed away so.

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jay handal: She was back there for a while.

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jim murez: And I know that.

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jim murez: tomorrow night for add calm devil said she was going to try and make it, but she couldn't do it today.

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jim murez: I did see that Sema sent out a announcement for everybody to come and learn about funding, though.

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jay handal: I didn't see that that was very good.

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yeah.

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jim murez: hey Ivan is no here.

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jay handal: awesome.

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jim murez: And that reminds me, let me oh and cj on the committee, no but others Helen she's here she's on the committee, so now you got four.

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jay handal: Alright, so we have quorum we're gonna.

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jim murez: i'm just waiting for Ivan to accept Oh, and their Sema.

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jay handal: awesome.

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jim murez: I haven't has not accepted i'll try to promote him again let's see oh Sema jumped out of place let's see now she's back.

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jim murez: now seem as being promoted her hand is up she can put her hand down, I tried to promote her let's see what happens, so I think we got everybody I wouldn't wait I wouldn't wait for.

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jay handal: The afternoon.

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jay handal: daffodil nope well, we have Carmen is six and we I always like to try and start on time and be respectful of people's time.

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jim murez: i'm gonna make you co host do you want me to run the agenda.

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jay handal: yeah you can do it.

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jay handal: i'm gonna go through this, I think.

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jay handal: relatively quickly.

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jim murez: Okay yeah it's a short agenda.

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jay handal: My favorite time.

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jim murez: um.

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jim murez: And i'll have to also try and keep up with anybody else that comes in, or raises their hand.

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Okay.

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jim murez: There you go though you're.

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Okay.

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jay handal: So, it appears that was going to start a meeting, it is whatever time it is 603 or whatever.

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jay handal: The roll call and say I see, I see that we have myself Sema James Ivan and Helena here daffodil going once.

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daffodil yeah.

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jay handal: No daffodil.

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jim murez: Okay.

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jay handal: So we do have quorum we have five out of six.

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jay handal: Item number four is the reviewer monthly mar for June, and we do not have that that will be postponed, and we do not have base because we're waiting for the city clerk to review.

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jay handal: The receipts that was sent in they haven't done it yet so when they review them and okay they'll release the M er and then maybe we'll have it in time for the board, maybe we won't.

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jay handal: But in the meantime it's being held up because of the city clerk.

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jay handal: Item number five is budget finance policies and procedures so it's a discussion and possible action emotion regarding funding policies.

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jay handal: and procedures, specifically topics to include procedure for obtaining funding for NP geez neighborhood purpose grants CIPS Community improvement projects.

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jay handal: Committee and board requests setting up timelines for submissions and where to submit documents will also be considered this is being brought in in an attempt to have a standing rule.

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jay handal: So that it is codified for the next treasurer and for the board so there'll be a process so it's being suggested.

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jay handal: As follows for NP g's and CIPS.

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jay handal: In order for anyone to submit an application, the following must be adhered to.

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jay handal: One timing know some Middles will be accepted before nine one of the fiscal year.

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jay handal: Number two no submitted, nothing will be submitted after one five of the same fiscal year, so the window to submit will between nine one and one five.

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jay handal: submitted will be done electronically to an email address.

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jay handal: Whatever it's going to be called funding grants whatever at Venice nc.org so everything will be channeled to one place so that.

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jay handal: It will be accessed by the treasurer and go through the rest of the process, which I will read.

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jay handal: Applicant show us the city npg form for any npg request applicant shall use the Venice neighborhood Council Community improvement project application forms.

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jim murez: Jay excuse me for one second daffodil showed up and i'm promoting her now.

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jay handal: awesome welcome.

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Thank you for attending.

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jim murez: Definitely there.

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Daffodil Tyminski: i'm here.

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jay handal: awesome Thank you.

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Daffodil Tyminski: Alright i'm back east, where we're starting at six did we.

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jay handal: We don't have any me ours, because the city has not reviewed the receipt yet so they haven't released the M er okay we're postponing that to maybe the board we're on number five now, which is the policies and procedures.

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Daffodil Tyminski: I see it.

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jay handal: Okay, so.

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jay handal: Item.

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Daffodil Tyminski: Number i'm sorry guys I hate to be annoying here but Helen is also here with our hand race.

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jay handal: Okay well we're going to get the hands after I finished reading all of how we do this.

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jay handal: Okay she's on that.

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jay handal: Committee as fine.

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jay handal: that's fine i'm learning this the way we tried to get it through.

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jay handal: OK, and then any questions happy to answer them.

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jay handal: Item six allocation of funds applicants can only apply for a maximum of 30% of allocated money in the category.

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jay handal: So if there is to 20 $500 in MP geez the maximum and applicant can apply for $750 and the purpose of that is to be fair that the Community has an opportunity not to have the money or go to one person and the Community can benefit in more than one organization.

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jay handal: treasure or his or her designee shout don't download all requests and evaluate them for compliance only to city funding guidelines all non compliant or incomplete applications shall not be forward to an evaluation panel.

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jay handal: The panel shall evaluate remaining applications and forward to the board for discussion and possible motion at the March board meeting.

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jay handal: So again, the timing is you can't submit before September one you can't submit after January five it's all done electronically it's a maximum of 30%.

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jay handal: And they have to be complete applications is no grace period in January, after filing deadline to fix it, you know they have plenty of time to do it right or ask the questions.

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jay handal: And then, once the treasurer has downloaded it and determine that they are compliant with city funding rules, then, and only then will they go to a panel for evaluation that Panel has to be put together by i'm sure the board in conjunction with the Budget Committee and the treasurer.

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jay handal: So that's the proposed standing rule for NP g's and CIPS.

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jay handal: The next paragraph and what I had sent out his committee expenditure requests.

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jay handal: So before we get into that I will take.

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jay handal: The questions that we have, we do have two hands raised Helen number one and then daffodil your hand is up so Helen.

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Helen Fallon: Oh no, I find this very, very risky I don't even understand this, we love $21,600 on the table this year, why we would limit our our funding to a small window.

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Helen Fallon: makes no sense, why we establish an evaluation power, we have a Budget Committee.

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Helen Fallon: This just.

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Helen Fallon: i'm just flabbergasted this has just been and, by the way our ci G Community improvement project form is so obsolete, but it doesn't even make any sense, so why are we, why are we referring to that.

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Helen Fallon: Restricting the applicants to 30% of the dollars allocated in a category we generally don't allocate much to.

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Helen Fallon: NP g's and Community improvement grass, because we can always move it from someplace else we dumped a lot of money into office and outreach doesn't mean you have to stay there.

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Helen Fallon: So we're basically saying we really don't want to fund much when our purpose really is to improve our Community I this.

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Helen Fallon: Unless speechless Jay.

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jay handal: Thank you, a definite no.

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Daffodil Tyminski: I mean I I just was curious I didn't quite understand the.

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Daffodil Tyminski: $750 limitation I get limiting.

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Daffodil Tyminski: The amount that people could submit for because, of course, what we saw in the last year was we had a couple different committees, including my own, seek a lot of the funding right, so I get that we should spread the wealth, but i'm.

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Daffodil Tyminski: i'm not sure why it's $750 oh.

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jay handal: Definitely, you came in late so.

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Daffodil Tyminski: Let me know and I apologize for that.

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jay handal: So I use that as an example, if NP geez category in your budget is 20 530% is 750.

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jay handal: This is nothing.

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Has.

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jay handal: This has nothing to do with committee money that needs to be spent there's a whole nother paragraph we're going to talk about in a minute about how to spend and how to get money from committee money.

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jay handal: Okay, like outreach and things like that.

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Daffodil Tyminski: Okay, thanks, do we end just because i'm a bit more of a reader do we have this written anywhere.

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jay handal: um I did have it sent out or know if it's in the backpack it.

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jay handal: it's an email that was sent with the proposed standing room.

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Daffodil Tyminski: Okay i'll check it out.

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Daffodil Tyminski: Thank you, sorry.

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jay handal: Jim your hand was raised.

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jim murez: yeah i'm just curious, what is your thinking behind the time period what it, what is the the so what happens, for instance, if we have money in the category and the time period expires, I just i'm trying to understand where we're coming from.

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jay handal: Well that's that's another issue, so based on based on the fact that you only have 20 $500 this year and next year, because you won't have elections i'll be another 10 grand to be able to pass around that's the reason number one for a percentage and number two if at the end of.

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jay handal: The time period and the evaluation there's additional monies leftover that hasn't been allocated for whatever reason, applications weren't complete.

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jay handal: wasn't compliant with funding the board can at that point in February go back the report to the board can be we're going to have another $3,000 left over, we can open a second round for the $3,000 and that second round could be all or nothing if you wanted to do it that way okay.

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jay handal: And so.

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jay handal: The purpose of limiting a percentage in the beginning.

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jay handal: is to spread the wealth, so that all you organizations have an opportunity to get some money.

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jim murez: And so Mike Mike my follow up to that is because we're, making it a standing rule uh huh what does that do in the.

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jim murez: timeframe cycle of being able to address the issue, because once it's a standing rule then doesn't it have to go to budget a two rules and selections they have to modify the standing rule and then this.

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jay handal: will help know.

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Ivan: board by the JAR D vote the board can override it standing rule.

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jay handal: Okay right the boy the boy the boy can vote at a meeting to suspend the rules.

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jay handal: Okay, and when you suspend the rules, you can then say we've got an extra $3,000 we're going to open it up for 30 days, it has to come back and be evaluated and we're going to issue the money within the next at the next board meeting or whatever.

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jim murez: And so, theoretically, to the board could say well gee this person is asking for 40% of the funds that are allocated to that category, and we think it's a great project, therefore, we could nudge the 33% up to 40% or whatever it mean, these are all because it's it I got it.

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jim murez: This is.

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jim murez: This is a template, this is a let's let's try to start to organize the.

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jim murez: right way we're going to handle it right.

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jay handal: And again, I look at it from the standpoint of you know, we had so many people apply all at once, for $28,000 worth of money we didn't have you know.

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jay handal: You can always adjust it when you get to the end, but you really want to let people know right from the beginning don't get your hopes up you're not getting $5,000 we only have 2500 and I got five applications.

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jay handal: So.

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jay handal: You know we're.

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jim murez: On the same as on the committee is and she.

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jay handal: seen my is on the committee.

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jim murez: yeah she must have dropped off I promoted her once for hands back up let's see if we can get her back end.

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jay handal: yeah I don't see her.

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jim murez: he's back now.

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jay handal: yeah she is Hello see my again.

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jim murez: And, and I just wanted to mention that there is a hand up in the public comment.

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Sima: Okay, thank you, gentlemen.

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Sima: And lady.

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Sima: Ladies.

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Daffodil Tyminski: That applies to me and Ivan, by the way.

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Ivan: What what did I do.

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jay handal: Okay.

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jay handal: So I don't.

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jay handal: I don't see a public comment hand but um.

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jim murez: yeah there's a Robin.

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jay handal: Robin miras.

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yeah.

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jim murez: You want to allow her to speak.

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jay handal: I did.

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Robin Murez: hi so I just got a muted, I hope you can hear me.

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Robin Murez: I agree with Helen and Jim that these are really not very well thought out parameters, I understand your desire to establish parameters, I would say, actually, the way it used to be run would make a lot more sense and, that being there can be a timeframe, but yeah It makes no sense that.

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Robin Murez: That that the opportunity ends in January when the budget actually is available until what June.

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Robin Murez: And the the amount and the percentage is completely arbitrary I don't think it reflects how Venice functions i've received a number of these grants through the years and the projects i've done with them.

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Robin Murez: Are lasting, you can see the grasses on the median that I planted over 10 years ago.

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Robin Murez: I think that this is really not reflective of how Venice functions and to get things done, that makes sense and then I will go on to say that we submitted a completely full application, and it was never reviewed Thank you Jay, so this is really not appropriate to be.

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Robin Murez: Putting these arbitrary measures on it and it's not beneficial to the Community.

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jay handal: Lisa Ray.

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jim murez: J, excuse me, because my name was called out in that I just want to make it clear, I did not say what she just said.

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Robin Murez: I didn't call your name out.

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jay handal: yeah you said, did you agree with Jim and Helen and Jim has never made that comment.

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Robin Murez: Right Well he did.

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Robin Murez: question that.

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jay handal: That timeframe, thank you Lisa.

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jay handal: Lisa redman.

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Lisa Redmond: i'm gonna have to agree with what's being said that you are, you know, creating a timeframe to do.

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Lisa Redmond: distribution of the funds for the MP geez and this tip in a very small window great I love the idea let's spread the wealth to as many as possible, but what, if only two people apply.

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Lisa Redmond: And then you're only giving them $750 each meanwhile 30 $500 then sits on the table and doesn't get distributed because you've only limited time frames, to a very certain funding window.

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jay handal: Right.

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Lisa Redmond: And now, so now that.

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jay handal: turns the city much.

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Lisa Redmond: Like what's happening now, all this funding that was wasted that could have been used that went by by because everyone was foolish about how they.

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Lisa Redmond: reacted to the MP Jesus time.

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Lisa Redmond: So that's not gonna work either.

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jay handal: So let Let me be clear, the reason you guys are so far behind and had so much money left over, is because you didn't have a treasure, there was no format for getting money and getting money at the last minute.

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jay handal: Is the biggest issue so with a proper timeframe, with the ability for people to know when and how to apply this should not be a problem, moving forward.

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jay handal: And with the board able to say Okay, we still have X amount of dollars left over, we will do a 30 day window for the remaining money.

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jay handal: and open it up to everybody for the additional money, so you know, having a having a absolute timeframe makes sense and having a limited dollar amount shares the wealth throughout your community and that's the whole purpose of trying to make it fair for everybody, so.

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jay handal: Sema your hand is up.

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jim murez: You have to unmute Sema, we can see.

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Sima: I thought I did i'm sorry, can you guys hear me.

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jay handal: yep yep okay.

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Sima: So point of clarification Jay is part of the reason that we're sitting January is a deadline, because they elections are so much earlier this year, does that have anything to do with it.

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jay handal: No.

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Sima: No, the reason.

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jay handal: The reason for January is to give a month of evaluation time and get it to the board for approval and have enough time for the treasurer to be able to file all the paperwork and get it through the city and get the money allocated in the fiscal year.

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Sima: and change to your point so right now you're suggesting that we always do 20 $500 because it's an election year.

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Sima: Because.

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jay handal: What what we would the board voted on was 20 $500 for npg.

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jay handal: Okay, you have 10,000 went into elections.

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jay handal: Right let's say it stays the way it is and then next year you don't have elections, you can do a budget that says, I want 12,500 and big.

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Sima: Right, but to your point like, which is what i've done, also in the past as well we've needed money like if there's a worthwhile project, and I get what you're saying about being equitable.

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Sima: and fair but if there's a worthwhile project, we can choose to take it out of other line items correct and then.

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jay handal: yeah the board can always at a board meeting amend the budget to say you know what I don't want to spend any money on outreach I want to give it all away this year, so I got whatever $8,000 and outreach i'm adding it and fiji's now I got 10,500 let's give it all away.

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jim murez: sounds good to me.

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jay handal: You know, you can do you guys can vote anything you want on the budget, you as long as you have a majority vote, you can move your money any way you want.

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jay handal: Remember what I said when we did the original budget it's a placeholder it's to ensure we get our money July, one from the city, because if we didn't have that in and filed in July one we would get about $360 a month to pay our bills.

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jay handal: So.

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jay handal: Anyway, so you could see me.

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Sima: Thank you, yes I just I appreciate your efforts to kind of codify everything you know, given the mess that we've been in and I hear snorting so I look it's it's a start you guys, we got to start somewhere.

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jay handal: Okay i'm gonna do it again Helen you have your hands go up.

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Helen Fallon: um yeah I.

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Helen Fallon: We didn't we managed to get out and mpg at the left at the 11th hour, so I don't understand this January 15 then this explanation that it takes forever to get the paperwork and etc, and please stop throwing our treasure under the bus.

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Helen Fallon: To these negative.

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jay handal: stuff like i'm sorry.

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Helen Fallon: You keep throwing our prior treasure or under the bus it's inappropriate it's.

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jay handal: Thank you Helen Thank you Helen.

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point.

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jay handal: Okay.

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jay handal: i'm sorry Helen I have to mute you because.

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Helen Fallon: You don't need to mute.

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Helen Fallon: me.

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Helen Fallon: I just I have a right to make the comment.

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jay handal: You don't have a right to go.

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jay handal: After people.

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Helen Fallon: what's going on.

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jay handal: Okay.

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Helen Fallon: You don't need all these rules that are so complicated.

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jay handal: Thank you Helen.

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jim murez: Jay you do have.

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jim murez: You do have a new hand in public comment and to prior hands as well.

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jim murez: I see cj, who is a board member she's she's got her hand up now as well.

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jay handal: Sure cj.

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jay handal: cj.

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CJ Cole: We go okay um I have to say that number one, I agree with a concept.

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CJ Cole: I was treasure one point, it was handled a lot differently, it was handled through the neighborhood committee, but it was very time consuming, and it did have.

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CJ Cole: You know I mean it's not like you can do this in a week when I was treasure, I can remember the issues that we had went on forever.

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CJ Cole: um so the timeframe is really an ordinance that we have it's really important that it be spread around and that um you know, the Community is aware of it.

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CJ Cole: What we did last year is a disgrace, I don't know what it poor what it was, but it just wasn't disgrace and.

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CJ Cole: You have to you have to set the timeframes and you have to you know, giving you from November 1 so January 1 are September that September, October November, December that's four months that's plenty of time to figure out what needs to be done, or you wait until the next year it's no biggie.

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jay handal: Thank you.

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jay handal: Robin.

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Robin Murez: hello, so I yeah I would also question why wait until September, again we submitted a proposal that was not reviewed it's ready to go it has all of the criteria Why wait until September.

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jay handal: Thank you, and that we're going to cut off passion for public comment and we actually allow more people in public, the call multiple times, which is.

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jay handal: A little unusual.

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jay handal: i'm now going to on the first part of.

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jay handal: The proposed standing role.

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jay handal: As for a vote.

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jim murez: Okay, let me see if I can share the screen um.

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jim murez: I think I probably need to.

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jim murez: cut and paste the exact language in.

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jim murez: getting confused here with what has to be done.

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jim murez: So, because I didn't have the language at the.

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jim murez: Time and it was created um let me think how do I do, do we want to put the actual wording into the motion right now.

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jay handal: yeah I I read it, I read the information into the record.

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jim murez: I yeah.

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jay handal: And you a copy again.

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jay handal: Moving forward, but we all I think know what motion is.

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jim murez: Do you have it there on your screen.

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jay handal: I don't have it on my screen I have it.

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jim murez: printed out yeah, let me just let me just see real quick, if I can.

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jim murez: Because if we could get a share screen going.

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jim murez: F adult did you find it.

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Daffodil Tyminski: I did not actually had raised my hand because I can't find it I don't know what the motion is.

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Daffodil Tyminski: In principle, what's going on here i'm not necessarily opposed to it, but I don't know exactly what we're voting on.

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jay handal: So i'm going to read it again, the members of the committee.

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jim murez: hang on Jay do you recall what date you sent it I.

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Robin Murez: don't but.

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jay handal: You know what let me see.

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jim murez: i'm looking real quick.

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jay handal: Give me a second.

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jim murez: Was it part of an attached.

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jay handal: hold on hold on.

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jay handal: i'm going.

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jay handal: I did cut and paste it again I don't know if I can do this i've never done share screen so stay tuned.

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jay handal: desktop.

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CJ Cole: No, that would be.

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jay handal: No chrome on know everything I got has like you can't do this, you can't do that.

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jim murez: i'm just looking for.

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jay handal: A.

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jim murez: message from you were contained all of them.

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jim murez: yeah.

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jay handal: i'm gonna forward you this.

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jay handal: And then maybe you can screen share it with everyone.

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jim murez: Perfect i'll just cut and paste it right in.

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jay handal: Alright try that.

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jim murez: God I hate it when people send me a video movies, they take forever to download but i'm but it's coming.

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Helen Fallon: emotions are postpone this to the next meeting, so we can find out what other mcs are doing.

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Helen Fallon: Since we didn't have any opportunity to review this in advance.

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Daffodil Tyminski: sure where we're at Procedurally, but I would second that motion i'm.

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Daffodil Tyminski: Just totally so we can see visually what it is.

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Sima: If I may Jay are you referring.

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jim murez: No, I got it.

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jim murez: I just got it so let's see here.

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Sima: Is that the email from a.

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Sima: The application for mtg and see IP guidelines.

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jim murez: hang on one.

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jim murez: Second.

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Helen Fallon: wave of emotion on before it was so good.

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jim murez: yeah, we need to take a vote on it.

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Sima: I had my hand up.

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jim murez: I think the motion comes first, but let's see if.

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Daffodil Tyminski: I mean its capital is this urgent that we do this at this particular meeting.

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Daffodil Tyminski: for any reason.

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Ivan: Well, look at the timeline that.

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Ivan: We want this program to go into effect this fiscal year, which means people could start applying at the beginning of September we're not that far away because it has to go to the board.

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Daffodil Tyminski: Okay.

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Ivan: that's why we're trying to do it now.

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Ivan: Okay, it could always change for next year, you know we don't want to go through, we did last time, which there were no guidelines, no nothing people just wrote in okay.

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jay handal: The goal, the goal is to formalize the process now, before we get into the year so that this everyone stakeholders all know what the process is how they can start to get together to.

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jay handal: apply for money and ask questions, to make sure they get it done right and.

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jay handal: yeah that's The point is, what i'm what i'm really trying to do for this group is not have another year like we just had.

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jay handal: Were potentially losing money.

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jay handal: And having angry people.

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Daffodil Tyminski: And Jay we really appreciate that my my questioning is not.

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jay handal: sure.

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Daffodil Tyminski: I get an objection i'm just trying to understand it yeah.

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Daffodil Tyminski: So this is the motion that's on the screen chair.

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jay handal: that's correct.

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Daffodil Tyminski: So we had emotion, to postpone.

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jay handal: The post phone and you few second did it.

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jim murez: So yeah, we need a.

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Sima: Point of order Jay are you saying that if we postpone this until August guest this doesn't give us enough time.

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jay handal: Well i'm telling you if you're postponing until August it doesn't go to the board till September, and then you are not going to be able to use the timeline and you're going to lose a month and what you're trying to do.

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Sima: But i'm so sorry Why would it not go to the board in August, if we.

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Sima: Get.

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Ivan: fema it has, whatever we do today if we pass this it's a standard rule, it has to go to rules and selection.

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Sima: Ah, OK and.

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Ivan: Then, it has to go to the board.

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Sima: Okay, thank you know.

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Ivan: And again folks, this is not the by laws, you know it's based on the program that we ran successfully for 10 years there were a bunch of changes.

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Ivan: But let's get moving with something we can't have the chaos that we had last year, but people just jumping in for money, no guidelines, no timeline you know try it out for a year if it's not working, we make judge adjustments to it.

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jay handal: And again, bear in mind it's a standing rules, not a bylaw.

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jay handal: Right, you can always suspend the rules if you have to.

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Ivan: yeah and we don't want to.

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jim murez: I would just also throw out there that we won't feel any adverse effects from this until January, so we have time to think about it, if we pass it tonight.

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Daffodil Tyminski: I don't want my hand up i'm just going to jump in because i'd like to withdraw my second to the motion.

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Daffodil Tyminski: I did not understand that that was the procedural posture of what we were doing here.

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Daffodil Tyminski: Okay, I hadn't seen this so i'm.

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jay handal: Trying my second Oh, we have a motion we don't have a second yet do we have a second.

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Ivan: Before for what, for the.

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jim murez: For the.

389
00:43:02.790 --> 00:43:03.720
jim murez: Washington Post.

390
00:43:04.380 --> 00:43:04.950
Okay.

391
00:43:05.970 --> 00:43:13.350
jay handal: So I don't have a do not have a second it dies, for lack of a second, we will now go back to the vote.

392
00:43:13.500 --> 00:43:18.630
jim murez: Jay I don't know if the hand it's up by holly.

393
00:43:20.100 --> 00:43:20.820
jim murez: Is.

394
00:43:21.240 --> 00:43:22.500
jay handal: about my comment.

395
00:43:22.560 --> 00:43:23.700
jay handal: is coming this quote.

396
00:43:23.910 --> 00:43:24.330
jay handal: Okay.

397
00:43:24.510 --> 00:43:27.240
jim murez: One comment is closed yeah yeah you're right i'm sorry.

398
00:43:27.570 --> 00:43:29.490
jay handal: We are voting on, we have a.

399
00:43:30.750 --> 00:43:32.670
Helen Fallon: I learned to a man this motion.

400
00:43:33.750 --> 00:43:36.000
Helen Fallon: Remove the panel being appointed.

401
00:43:38.760 --> 00:43:46.230
jay handal: I have a motion to remove the panel is there a second to remove an evaluation panel.

402
00:43:51.570 --> 00:43:55.350
jay handal: Seeing none that motion dies we go back to the vote.

403
00:43:56.130 --> 00:43:57.840
Ivan: We get the original motion we.

404
00:43:57.840 --> 00:43:58.350
Ivan: Go back.

405
00:43:58.800 --> 00:43:59.070
Though.

406
00:44:00.120 --> 00:44:02.040
jim murez: We need somebody to make the motion.

407
00:44:02.040 --> 00:44:03.000
jay handal: and emotion.

408
00:44:03.540 --> 00:44:05.550
jim murez: It will make I will make the motion.

409
00:44:05.670 --> 00:44:08.430
jay handal: Motion by Jim second by Jay.

410
00:44:09.480 --> 00:44:11.310
jim murez: Jay I don't think you can't get your the cheer.

411
00:44:11.310 --> 00:44:12.570
Ivan: You sure i'll do it.

412
00:44:13.110 --> 00:44:14.250
jay handal: Second, by Ivan.

413
00:44:14.580 --> 00:44:16.410
jim murez: Second, by Ivan okay.

414
00:44:17.130 --> 00:44:20.040
jay handal: All right, Jay votes, yes, Jim.

415
00:44:20.610 --> 00:44:21.990
jim murez: How are we starting the boat now.

416
00:44:22.110 --> 00:44:23.970
jay handal: Yes, we are okay.

417
00:44:25.350 --> 00:44:25.830
jay handal: Jim.

418
00:44:26.250 --> 00:44:32.160
jim murez: he give me one second Jay is a yes, Jim is a staff adele.

419
00:44:32.580 --> 00:44:34.470
jim murez: Yes, Sema.

420
00:44:35.100 --> 00:44:37.140
jim murez: Yes, Ivan.

421
00:44:37.590 --> 00:44:39.450
jim murez: Yes, Helen.

422
00:44:39.930 --> 00:44:40.320
Oh.

423
00:44:41.400 --> 00:44:49.050
jay handal: Vote carries five to one that motion passes and we'll go to the ball to rule.

424
00:44:49.680 --> 00:44:50.820
Ivan: So, Jim.

425
00:44:50.940 --> 00:44:51.750
Ivan: Would you please.

426
00:44:51.930 --> 00:44:59.520
Ivan: put this on the agenda for rules and selections who tell them we'd like to have this back to the board by the August meeting.

427
00:45:03.030 --> 00:45:03.690
jim murez: Yes.

428
00:45:04.230 --> 00:45:06.750
Ivan: Would you please take care of that okay yep.

429
00:45:07.620 --> 00:45:08.340
Okay.

430
00:45:09.690 --> 00:45:13.530
jay handal: Before we adjourn because that would be the next thing.

431
00:45:14.850 --> 00:45:17.850
jay handal: Just a little up an update.

432
00:45:17.880 --> 00:45:18.180
CJ Cole: Is.

433
00:45:18.210 --> 00:45:19.620
jay handal: The second part of that.

434
00:45:21.180 --> 00:45:25.110
jay handal: In that in that same email, you will see.

435
00:45:26.400 --> 00:45:35.310
jay handal: cut and paste right from the city website how committee expenditure request ought to be handled.

436
00:45:36.780 --> 00:45:38.520
jay handal: So, moving forward.

437
00:45:41.430 --> 00:45:43.170
jay handal: outreach if you have.

438
00:45:45.030 --> 00:45:46.800
jay handal: $1,000 an hour for each.

439
00:45:48.600 --> 00:45:54.720
jay handal: You have to bring individual expenses back to the board.

440
00:45:54.720 --> 00:45:54.930
For.

441
00:45:57.570 --> 00:46:08.580
jay handal: And i'm only picking on outreach because it came to my head, but it's any committee if land use, wanted to do a Mailer it would have to come to the would have to come back for an approval of budget.

442
00:46:09.540 --> 00:46:10.920
jay handal: So joey.

443
00:46:11.100 --> 00:46:12.180
jim murez: Let me interrupt you.

444
00:46:12.240 --> 00:46:15.120
jim murez: When I pasted this in it's on the screen, I believe.

445
00:46:15.480 --> 00:46:20.760
jim murez: It starts here as committee expenditure request that's actually not part of the motion.

446
00:46:21.150 --> 00:46:25.530
jay handal: yeah it's part of the motion because it's actually codified by the Clark.

447
00:46:26.070 --> 00:46:26.700
Okay.

448
00:46:27.840 --> 00:46:35.010
jay handal: But i'm reading it so that everybody because we didn't actually go through it, because it's the rules so.

449
00:46:35.220 --> 00:46:37.890
jay handal: I know, but I just want to codify it into standing room.

450
00:46:38.970 --> 00:46:45.930
jay handal: So election budget is done differently than everybody else's committee budget.

451
00:46:47.460 --> 00:47:00.600
jay handal: Support can create an approval budget document for election related expenses were itemizes out each planned expense, you know, including purpose description expenditure blah blah blah.

452
00:47:05.070 --> 00:47:06.450
Robin Murez: And it's it's accepted.

453
00:47:06.930 --> 00:47:11.910
jay handal: Once approve the election budget may be accepted as authorization for payments.

454
00:47:12.990 --> 00:47:23.040
jay handal: But again, elections whoever's running elections has to bring that budget to be approved it's, not just because it's in the.

455
00:47:24.840 --> 00:47:32.310
jay handal: The administrative package is still has to come to be approved and lastly anybody wants to do events.

456
00:47:33.690 --> 00:47:36.930
jay handal: there's a whole list of requirements for our events on the website.

457
00:47:38.340 --> 00:47:58.710
jay handal: And we've posted you know all the mtg and tip and things on our website, the Venice website, the course website talks about events and what you need to do, and all events, need to be submitted to the city clerk 30 days before the event minimum minimal.

458
00:48:00.060 --> 00:48:08.520
jay handal: And everything that is required for events must be in the package, including insurance and liability and everything else.

459
00:48:09.240 --> 00:48:26.010
jay handal: So I would urge all committee chairs and Members, especially those who tend to spend money during the year read what's here, and if you have to go to the city clerk website.

460
00:48:27.030 --> 00:48:43.620
jay handal: And in fact i'm going to ask Jim i'm going to get a link to that information and we can post that as well on the Budget Committee website page, you know how to apply for committee money and events money.

461
00:48:45.750 --> 00:48:48.210
jim murez: yeah that makes good sense i'll help you with that as soon as.

462
00:48:48.390 --> 00:48:48.900
jay handal: I get a.

463
00:48:49.050 --> 00:48:50.040
jim murez: list i'm happy to do it.

464
00:48:50.610 --> 00:48:52.950
jay handal: Excellent Thank you, other than that.

465
00:48:54.660 --> 00:48:58.650
jay handal: Okay, so there was there was another question that was raised.

466
00:48:59.700 --> 00:49:02.400
jay handal: during the week regarding.

467
00:49:04.380 --> 00:49:05.070
jay handal: The.

468
00:49:06.120 --> 00:49:07.890
jay handal: zoom licenses.

469
00:49:08.910 --> 00:49:14.160
jay handal: So the clarification from the city is a city is still paying for license number one.

470
00:49:15.600 --> 00:49:28.590
jay handal: Even though they had a memo and March, saying they will looking to see how it's going to be done they've clarified that they are still paying for a license number one and each additional license is $200.

471
00:49:29.490 --> 00:49:38.850
jim murez: And, and with that Jay I did have a conversation with the city about how the license was physically going to work, it would be assigned to one individual.

472
00:49:39.000 --> 00:49:46.170
jim murez: Correct and then it would be considered part of a group license and a group license basically.

473
00:49:46.170 --> 00:49:57.690
jim murez: means that if license number one schedules, a meeting either license number two or license number one can start the meeting.

474
00:49:58.800 --> 00:49:59.160
jay handal: Correct.

475
00:49:59.400 --> 00:50:07.590
jim murez: Vice versa license number two does the scheduling of the meeting license Number One can also start the meeting.

476
00:50:07.800 --> 00:50:13.500
jay handal: Correct and, in addition to that you can hold two meetings simultaneously.

477
00:50:14.520 --> 00:50:21.750
jay handal: For two committees there's no restriction on timeframe, because it's same neighborhood Council.

478
00:50:22.800 --> 00:50:25.110
jim murez: Right it's all they're both part of the same group.

479
00:50:25.290 --> 00:50:26.670
jay handal: Correct right okay.

480
00:50:26.820 --> 00:50:27.540
Ivan: So, Jim.

481
00:50:27.840 --> 00:50:35.700
Ivan: yeah sounds great good do you have anything in writing about that because i'd love to have that posted because you know you're going to get.

482
00:50:35.700 --> 00:50:36.780
Ivan: Questions about this.

483
00:50:36.780 --> 00:50:37.350
Ivan: Every week.

484
00:50:38.430 --> 00:50:47.130
jim murez: Well i'm not sure what kind of questions you're referring to so far we haven't been getting questions about how the only problems we've had is when when two people want to have a meeting at the same time.

485
00:50:49.230 --> 00:50:49.620
Ivan: Playing it.

486
00:50:49.770 --> 00:50:52.170
Ivan: Put just put it up, that what you just said.

487
00:50:53.010 --> 00:50:53.760
jim murez: Okay.

488
00:50:53.940 --> 00:50:56.730
Ivan: Where are we saying I mean let's start.

489
00:50:57.210 --> 00:50:57.900
Ivan: Putting stuff.

490
00:50:58.110 --> 00:51:00.420
Ivan: in writing, and they don't have to fight with them.

491
00:51:00.570 --> 00:51:02.310
jim murez: Where would you like me to post that.

492
00:51:02.610 --> 00:51:03.300
Ivan: I don't know.

493
00:51:03.780 --> 00:51:04.380
jay handal: So my.

494
00:51:06.000 --> 00:51:07.860
jay handal: guys my suggestion, Jim.

495
00:51:08.040 --> 00:51:16.830
jay handal: yeah is that it just get typed out and sent out as a memorandum to all board and committee members.

496
00:51:16.980 --> 00:51:17.340
etc.

497
00:51:18.480 --> 00:51:26.730
jim murez: But the problem is the only The only thing is, at this point that that I was also told they haven't yet figured out how they're going to purchase the licenses.

498
00:51:27.270 --> 00:51:32.910
jim murez: Right So although we can approve funding of $200 for one.

499
00:51:34.260 --> 00:51:37.320
jim murez: Anyway, I, by the way, do you know it's $200 a month or $200 a year.

500
00:51:37.620 --> 00:51:38.550
jay handal: $200 a year.

501
00:51:38.850 --> 00:51:54.210
jim murez: Okay, so it's not clear to me when that's that second license will become available, the city doesn't know yet how that how that's actually going to occur correct it's it's stuff that they have problems in the background that their department hasn't worked it out with the it.

502
00:51:54.210 --> 00:51:54.690
jay handal: department.

503
00:51:55.530 --> 00:52:00.030
Ivan: Right So can I should just we keep it on the board agenda let's go ahead and approve it.

504
00:52:00.270 --> 00:52:00.930
Ivan: What needs.

505
00:52:00.990 --> 00:52:03.480
Ivan: To be done or when they figure it out we'll be ready to go.

506
00:52:03.810 --> 00:52:06.150
jim murez: yeah it's on outcome for tomorrow night.

507
00:52:06.480 --> 00:52:07.080
Ivan: Okay, good.

508
00:52:08.640 --> 00:52:09.600
jay handal: Okay guys.

509
00:52:10.950 --> 00:52:13.020
Helen Fallon: I can ask the question about this, please.

510
00:52:13.500 --> 00:52:23.250
Helen Fallon: sure that we never made a motion to purchase a second zoom license to have a motion on on the agenda to.

511
00:52:24.300 --> 00:52:26.340
Helen Fallon: to appoint somebody.

512
00:52:27.660 --> 00:52:42.090
Helen Fallon: Is your second person, but we I don't believe there's ever been emotion or next year the specifically says you're purchasing seconds no license so it's rather all emotion, to be appointed somebody when you haven't even read to purchase one.

513
00:52:48.150 --> 00:52:57.450
jay handal: So I think it's important that someone be the second license holder and understand what that means, so that when it's available to be done.

514
00:52:57.960 --> 00:53:08.430
jay handal: And, quite frankly, you know rules or whoever the board can approve through a majority vote the $200 expenditure when the city's ready.

515
00:53:09.090 --> 00:53:25.020
jay handal: But I also think it's important that you are prepared with somebody to be able to operate that license in advance, because you never know when the city is just going to turn around a spring it on us and go Oh, by the way, we made a deal about a month ago, so you can do it.

516
00:53:26.190 --> 00:53:33.690
jim murez: Well Jay if if what you said is correct, and I believe you that it is the board can approve the $200 at the board meeting this month.

517
00:53:33.810 --> 00:53:38.970
jim murez: Correct so we can put it on add calm agenda for tomorrow night and it still is.

518
00:53:39.000 --> 00:53:40.980
jim murez: 72 hours in advance of the board meeting.

519
00:53:41.220 --> 00:53:43.140
jim murez: Correct why don't we do that, tomorrow, Nice.

520
00:53:43.350 --> 00:53:50.670
Ivan: There you go and already been through the Budget Committee right with the administrator packet.

521
00:53:51.030 --> 00:53:54.510
Ivan: yeah Okay, so we don't have to come back here again.

522
00:53:55.560 --> 00:53:56.550
jim murez: I don't know is cj.

523
00:53:58.020 --> 00:54:03.450
jay handal: I believe it was I have to go back and look at the admin package it's in and outreach I believe yeah.

524
00:54:05.160 --> 00:54:05.520
Ivan: Okay.

525
00:54:07.620 --> 00:54:09.480
jay handal: All right, can I get a motion to adjourn.

526
00:54:09.570 --> 00:54:14.010
jim murez: There is one hand up still in the audience, do you want to take any public comment at this point.

527
00:54:14.010 --> 00:54:15.030
jay handal: Ah sure.

528
00:54:17.280 --> 00:54:17.820
jim murez: holly.

529
00:54:24.120 --> 00:54:24.930
jim murez: holly wanna.

530
00:54:25.740 --> 00:54:35.940
Holly Tilson: I just want to say you can put the zoom expenditure under office in on the administrative package and you don't need a motion for it.

531
00:54:37.410 --> 00:54:40.770
Holly Tilson: If you haven't turned in your administrative packet you can just stay.

532
00:54:41.520 --> 00:54:42.930
Ivan: In there already did it.

533
00:54:43.770 --> 00:54:46.200
Holly Tilson: Okay, then you need a separate motion.

534
00:54:46.890 --> 00:55:07.260
Holly Tilson: yeah and i'd recommend, on your NP geez that you in a lot in I don't know what you call your committee elections and bylaws that you add that anybody submitting and npg also should submit their 990 with it for the year committee to review.

535
00:55:09.990 --> 00:55:21.090
jay handal: or when they when they submitted mpg there's a lot of things they have to submit, including their nonprofit form they are irs letter.

536
00:55:22.680 --> 00:55:23.250
jay handal: writers.

537
00:55:24.540 --> 00:55:43.170
Holly Tilson: 990s we go and look for them in mar vista but we've added that they need to submit their 990s so we can review some of the people, submitting NP GS to us have millions of dollars in the bank they don't need more tax dollars.

538
00:55:43.440 --> 00:55:45.240
Ivan: Or, more per side.

539
00:55:46.050 --> 00:55:47.010
Holly Tilson: Yes, it is.

540
00:55:47.040 --> 00:55:49.080
Holly Tilson: What do you mean order, of course, it.

541
00:55:49.110 --> 00:55:51.120
Holly Tilson: Is it's up to the committee and the.

542
00:55:52.380 --> 00:55:54.150
Ivan: pages should be no rules for.

543
00:55:54.150 --> 00:55:58.740
Ivan: npg we're gonna follow the rules can we move on an attorney.

544
00:56:00.180 --> 00:56:01.620
jay handal: yeah yeah.

545
00:56:01.830 --> 00:56:02.850
jay handal: Our job.

546
00:56:03.120 --> 00:56:08.940
jay handal: Our job is to evaluate the merits, I mean ultimately the Board will evaluate the merits.

547
00:56:10.710 --> 00:56:13.560
jay handal: The city does not require a 990 form.

548
00:56:16.680 --> 00:56:29.820
jay handal: If if you know the board wants to require a 990 form that's another story and who's going to look it up who's going to do the work to find out what they have and evaluate their finances.

549
00:56:31.590 --> 00:56:32.010
jay handal: You know.

550
00:56:33.120 --> 00:56:39.390
Holly Tilson: To you uh we just lost for it at the end bcc they give it to us.

551
00:56:39.570 --> 00:56:43.710
jay handal: Okay well again that's something we can put on a future agenda.

552
00:56:44.250 --> 00:56:45.870
Holly Tilson: To see if that's all i'm saying yeah.

553
00:56:45.960 --> 00:56:55.680
jay handal: yeah I got it i'm good i'm good you know what if the Budget Committee wants to take that up on the next agenda, then so be it.

554
00:56:56.430 --> 00:57:01.860
Holly Tilson: Well, no, would be with the election and bylaws they're the ones that evaluate the bylaws.

555
00:57:02.490 --> 00:57:02.730
and

556
00:57:03.960 --> 00:57:10.620
jay handal: This isn't a Bible really have a budget item and standing rule so because they really.

557
00:57:13.050 --> 00:57:20.400
jay handal: Highly because it because it relates to budget items, it would probably have to come to the Budget Committee first.

558
00:57:21.450 --> 00:57:27.510
jay handal: For for a movement to take it to rules and whatever the committee name is.

559
00:57:29.940 --> 00:57:31.950
jim murez: Roy what you're talking about.

560
00:57:32.100 --> 00:57:44.160
jay handal: you're talking about adding another item on to NP geez to be evaluated so again, if you read what we just did if all the forms aren't there on January 5.

561
00:57:44.820 --> 00:57:59.910
jay handal: Then it's not going to be evaluated so that has to be added on by the Budget Committee as an additional document that the city is not requiring it would be a separate document required five neighborhood Council.

562
00:58:03.480 --> 00:58:03.960
jay handal: Okay.

563
00:58:06.060 --> 00:58:06.990
jay handal: motion to adjourn.

564
00:58:08.580 --> 00:58:09.180
Ivan: Second.

565
00:58:11.100 --> 00:58:12.360
jay handal: Anybody want to stay later.

566
00:58:13.170 --> 00:58:13.890
jim murez: not me.

567
00:58:14.340 --> 00:58:17.220
jay handal: There you go Thank you all have a great night.

568
00:58:18.720 --> 00:58:19.200
jay handal: Thank you.

569
00:58:19.230 --> 00:58:22.110
Sima: Thank you so much, thank you goodnight.

570
00:58:29.910 --> 00:58:30.300
Ivan: Jim.

571
00:58:30.690 --> 00:58:31.590
Ivan: Can y'all hear me.

572
00:58:32.250 --> 00:58:35.790
Ivan: yeah all right, I need to talk to you about trump quickly if you want to.

573
00:58:36.450 --> 00:58:37.680
jim murez: call me on my phone yeah.