Rules and Elections Committee

Members

Ira Koslow, Chair
Dexter O’Connell
Joe Murphy

Meetings

Meetings are scheduled when necessary usually at Extra Space Storage (Community Room)
658 Venice Blvd., Venice, 90291.

Mission

Chaired by Community Officer as nominated by the Administrative Committee, subject to approval of the Board of Officers. Organizes and executes elections. Proposes Election Procedures and Standing Rules to the Board of Officers. Holds grievance hearings and makes findings and recommendations to the Board (Bylaws Article VII C). The Rules and Elections Committee has also become the focus for drafting non-substantive amendments to the ByLaws. Substantive amendments, as determined by the Administrative Committee, will normally be considered by an Ad Hoc Bylaws Committee created for that purpose when needed (Bylaws and Standing Rules).

Grievance Definition & Procedure

Any Stakeholder who is adversely affected by a decision of the Board of Officers may submit a written Grievance to the Secretary. All grievances shall be referred to the Rules and Elections Committee for review and recommendation to the Board of Officers. The Board shall review the grievance and committee findings. All grievances shall be reviewed and appropriate action taken not more than sixty (60) days after receipt of the grievance (Bylaws Article V C).

Standing Rule 12 (below) also applies:

• The Chair of the Rules and Elections Committee (REC) has discretion to determine whether a grievance is actionable. Any grievance not alleging an adverse affect by a decision of the Board shall be deemed non-actionable, denied by the Chair with prejudice, and forwarded to DONE without a hearing.

• An actionable grievance shall be heard by a panel of not more than five Board members appointed by the Chair of the REC. It shall be heard and disposed of by the Board within the applicable 60-day timeframe as stated in Article V C of the ByLaws. The hearing of a grievance by such a panel is not subject to the Brown Act.

• A hearing conducted by an REC Chair appointed individual or a panel of individuals shall be informal and shall use a set of procedures determined by and at the discretion of the panel of Board members hearing the matter except that the set of procedures shall include: (i) a limited amount of uninterrupted time not to exceed five minutes for each party to present his/her perspective; (ii) time for questions of the parties by the hearer(s); and (iii) time for discussion by the hearer(s) to reach a decision. The decision shall include findings and a determination to be recommended to the Board for its review and disposition.

• The parties to an actionable grievance (ie, the aggrieved persons or persons and the person or persons who are alleged to have acted so as to aggrieve the aggrieved person or person) may agree in writing, delivered to the Chair, to have the matter heard or mediated by an individual or a panel of individuals selected by and agreeable to them, in which case the timing and decision of the matter shall be final and not subject to further review by the REC or the Board. If the parties agree to mediation which fails to achieve a settlement, the mediation shall immediately be converted into a hearing and disposed of under the terms of this paragraph. In conducting a hearing, the persons hearing the matter are encouraged to use, at a minimum, the procedures outlined above, modified in their discretion to meet the needs of the situation.

NOTE: See Standing Rule 13 for procedures dealing with complaints regarding Board Member violations of VNC Principles of Representation. See the Brown Act and the City of Los Angeles Code of Ethics for procedures dealing with violations of these laws which preempt, and therefore preclude, the VNC and its Rules and Elections Committee from duplicating the remedies and procedures provided therein.

Online Meeting Website

Issues of concern to the Venice Community are discussed at this website.

2008 REC Meetings

REC Meeting Agenda & Supporting Documents	Agenda	Minutes
July 28, 2008	Agenda	Minutes
July 9, 2008	Agenda	Minutes
February 5, 2008
January 24, 2008

2007 REC Meetings

REC Meeting Agenda & Supporting Documents	Minutes
July 24, 2007
June 26, 2007
May 22, 2007
April 24, 2007
April 2, 2007
March 29, 2007
March 5, 2007
January 28, 2007
January 4, 2007

2006 REC Meetings

Date	Agenda	Minutes
December 7, 2006	Agenda	Minutes
July 5, 2006	agenda	minutes
June 16, 2006	agenda	minutes
June 13, 2006 (Canceled)	agenda	minutes
April 25, 2006 (Canceled)	agenda	minutes
April 4, 2006	agenda	minutes
March 28, 2006	agenda	minutes
February 28, 2006	agenda	minutes
January 24, 2006	agenda	minutes

2005 REC Meetings

Date	Agenda	Minutes
December 28, 2005	agenda	Finalized Jan 17
December 15, 2005	agenda	minutes

2004 REC Meetings

Date	Agenda	Minutes
May 20, 2004	agenda	minutes
April 17, 2004	agenda	minutes
April 12, 2004	agenda	no quorum
April 6, 2004	agenda	minutes
April 1, 2004	agenda	minutes
March 28, 2004	agenda	minutes
March 21, 2004	agenda	minutes
March 13, 2004	agenda	minutes
February 28, 2004	agenda	minutes

Documents

2006

• 2006 Election Results

• 2006 Candidates

• Election Information

• Timeline

• Candidate Filing Form

• Official Election Procedures

• DRAFT Election Procedures

(as submitted to DONE and includes schedule modifications approved by Board)

• DRAFT Election Procedures for September 2006 Board of Officers Election, Submitted to DONE (April 20, 2006)

• Election Date Bylaws Change Approval (April 14,2006)

• Ratified Bylaws submitted to DONE April 11, 2006 (doc)

• Election Procedures from 2006 Special Election to confirm Vacant Board Seat and Bylaws Change (pdf)

2005

• 2005 Election Results

• 2005 Candidates

• Election Procedures from 2005 elections (pdf)

• 2005 Election Results (pdf)

• 2005 Election Home Page

• Done Election Task Force Elections Procedures Template .

2004

• June 2004 Election Complaint

• Board Letter To D.O.N.E

• Info Submision To D.O.N.E

• Final-Submision To D.O.N.E, June 14

• Re-Submittted To D.O.N.E by Board

• Re-Submittted To Board

• Re-Submittted To Committee

• Approved by Board

• April 22, 2004

• April 17, 2004

• March 30, 2004

2003

• Election Procedures from 2003 elections

• 2003 Election Results (pdf)